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Sabine Braun
The 9 phases of video projects: from idea to living film
Autor: Mag. Sandra Seck

With smartphones and editing programs, nowadays, anyone can quickly create their own video. But to score in B2B marketing, you need professional, high-quality video content, which goes through several phases in our production in advance. How does a successful video production work? Today we'll take you behind the scenes for a look at our creative workflow. Step by step, from the customer briefing to the film – that´s how gripping video content is created in our motion design department.

We understand industry. And we love highly complex topics. That's why we've been developing B2B films for industrial clients with high implementation quality for many years. But the path to a first-class end product does not take shortcuts. From the first conversation to the development of a coherent storyboard to the final touches in color correction, numerous steps are necessary before you achieve a spot landing. Our motion designers have a high level of expertise in 2D and 3D animation, motion design, video, visual effects, concept art and sound design, bringing any film idea to life. 9 steps to the perfect video: and ... Action!

Step 1: Briefing

Your kick-off for a successful project. The first phase is critical to the success of your project.

  1. Your core message: what is the essence you want to convey?
  2. Your communication goal: What do you want to achieve at the end of the day?
  3. Your target audience: who do you want to hear it and what do they want to know?
  4. The film category: whether it's an image film, product film, explainer film or technical animation, we'll tailor the format to your topic.
  5. Technical details: Sometimes it's about special technologies or complex issues that can't be filmed in real life. We find a way to present them.
  6. Reshoots or stock footage: Depending on the content and objectives, it may make sense to shoot new scenes or use existing footage. Together, we'll consider which option is best for your project.

If you are still unsure about what exactly you need – no problem. We have a good sense of what suits you and offer room for creative consultation.

Step 2: Material sifting

Sifting through material is an important, although time-consuming, step. Regardless of the source – stock footage or original shots – it is inevitable to sift through and organize the material. While this step is time-consuming, it pays off by increasing efficiency in the rest of the production process.

Step 3: Treatment

Clear vision instead of loose ideas! Based on the established information, we develop initial ideas.
The treatment serves as a rough guideline for the realization of your project and includes:

  1. Storyline concept: an outline of the planned plot to give you a clear overview of the narrative structure.
  2. Style elements: a listing of the visual and audio elements we will use, including color schemes, music, and text overlays.
  3. Voice-over options: Clear indications of whether and how a voice-over will be integrated to reinforce your film's message.
  4. Film flow: an overview of the structure and flow of the film, including planned cuts and transitions.

To give you a better idea of the visual setting, we add initial mood images to the treatment. These serve as visual anchor points to illustrate the atmosphere and aesthetics of the planned film.
For long-term clients whose demands and target audience we know well and where we have a lot of experience in project implementation, we skip this step and present the storyboard right away.

Step 4: Storyboard

The storyboard goes beyond the treatment and provides:

  1. Scene guide: each scene is outlined in such detail that you know in advance what to expect on set or in the final film.
  2. Visualisation: imagine the whole thing like a comic book, peppered with scribbles, sample images and renderings. This turns an idea into a tangible image. 
  3. Text & audio: we clarify not only what you see, but also what you hear. From the voiceover to the sound effects – everything is fixed.

The storyboard is your ultimate guide, leaving no room for misunderstanding.

Step 5: Shooting with shoot planning and direction

Well planned is half shot! For the shoot, we hire film crews who receive a complete shooting schedule from us. All details concerning the shooting day are meticulously determined in order to be able to work as productively and efficiently as possible afterwards. This is a very time-consuming task that requires a great deal of organization and involves timing and naming everything: the timing of the models, the locations, the outfits, the lighting for the cameras and their setup and dismantling, special equipment and sound technology. A list that can be extended at will. An exact schedule is especially important for production shoots because there is often only a small window of time available.

Step 6: 3D animations & renderings

When working out 3D animations and renderings, we proceed in the same detail as on a film set:

  1. Timing: each animation has its own schedule. From conception to completion, everything is timed.
  2. Technical details: Lighting, textures, effects – we lay out all the details that bring your animation to life.
  3. High-end equipment: we use state-of-the-art software and hardware to deliver a product of the highest quality.

It's like a masterpiece of digital art, where every pixel has its place.

Step 7: Rough Cut/Preview.

Welcome to the heart of your project! This is where a collection of scenes becomes a complete work:

  1. Chronology: we arrange the footage and add 3D elements to present you with a first, captivating preview version.
  2. Timing is everything: the length of each scene is precisely tuned so that text and image harmonize perfectly. Initial text overlays and maybe even a voiceover add contour.
  3. Music to the mood: different music options are added to create the desired atmosphere.
  4. Dynamics by design: our motion designers use their knowledge from viewing the material to create the right dynamics with camera angles and cuts.
  5. Directing at the editing suite: Here, tweaks and adjustments are made until customer wishes, content and creativity form a perfect symbiosis. Each scene is gone through together to make sure it's not only convincing individually, but also in the overall context.

The rough cut is your first look – from animations to edits – at what will become an all-around great final product. It's the most time-consuming phase of the entire project, but also the most crucial. It's here that we decide whether the story in the chosen format will really hit the spot. Sabine Braun, our Senior Account Manager with years of experience, knows exactly how to master this phase to create a masterful final product.

"The amount of work depends very much on the complexity of the film. For example, do we rely on real shots or does it need animation? This is where the number and quality of animations, textures and rendering times are crucial: Do we keep it simple or photorealistic? Basically, this phase bundles 80 to 90 percent of the production time, depending on how far we push it. In some very comprehensive cases, we get the storyboard bindingly approved and even almost finish producing the film at this stage."

Step 8: Final customer vote

Now you are the director! From music selection to lyrics, this moment is your opportunity to add your personal touch to the project. Whether you're rearranging scenes or choosing the final music, we're open to your ideas. While complex animations are not so easy to change, there is always room for creative adjustments in editing and scene selection. 

Step 9: Finalization & Post Production

Finished with precision! Last but not least, animated texts, music, sound design and sound effects go into the final polishing stage, adapted to the cut lengths. Here, the motion designer takes another close look at everything: He ensures that the look and feel match the composite renderings and standardizes the color grading so that the colors correspond exactly to the desired aesthetics. The quality check of the high-res data is the final step to your video.

Good performance is no coincidence!

If high-quality video content is to perform well in your B2B marketing, all content and technical details must be perfectly coordinated. Technical knowledge, precision, good craftsmanship and state-of-the-art software are required to ensure that every single step is carried out to a high performance standard. And a lot of intuition and experience. A package with which we translate every message into moving images. How does it work in detail and what is possible? Read more in our next article.


Sabine Braun

Senior Account Executive - SPS Marketing

s.braun@sps-marketing.com
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